Department of Music

Administrative Assistant Search Announcement

Administrative Assistant Job Description

  • Title of Position: Administrative & Office Specialist III
  • Type of Position: Staff (Salary)
  • Appointment Type: Regular
  • Special Notes: Applications are only accepted through the on-line system. Please do not send recordings or other supplemental materials until requested.

The Department of Music seeks a highly motivated and qualified individual to join the music unit as an administrative assistant. This individual will provide support to all music faculty in their instructional, research, and outreach activities. This person works closely with the directors of The Marching Virginians, Wind Ensemble, and Scholarship and Recruiting, assisting them in the preparation of a variety of projects and outreach efforts, including Summer Band Camp and High School Honor Band. This person is responsible for the production and replication of printed programs for faculty/guest recitals, student recitals, convocations, and student ensemble concerts. Other duties include scheduling and overseeing student volunteers, scheduling visitors, visiting with parents and students in a professional and courteous manner, and performing other general office duties as required. Team administrative duties include typing and editing course materials, correspondence, assisting with filing and retrieval of materials from the music library, instrument rentals, answering phones, and acting as back-up to front office.

The successful candidate will have previous experience in providing administrative support in a professional office setting; demonstrated proficiency with computer software such as word processing, spreadsheets, databases, desktop publishing, and electronic mail; must be willing to work both independently and cooperatively in a team atmosphere, have demonstrated discretion in working with confidential information, and the ability to interact respectfully and comfortably with all individuals in a diverse, multicultural environment; must have excellent organizational, time management, communication and interpersonal skills.

Preference given for work experience at a higher educational institution; experience using Macintosh computers; experience using InDesign, Filemaker Pro, and MS Office Suite.

To apply, use the the posting number 090464 with on-line application process at Application review will begin immediately and continue until the position has been filled. The College of Liberal Arts and Human Sciences at Virginia Tech is deeply committed to recruiting, selecting, promoting, and retaining women, persons of color, and person with disabilities. We strongly value diversity in the college community and seek to assure equality in education and employment. Individuals with disabilities desiring accommodations in the application process should notify Glenda Dalton, Department of Music,, (540) 231-5704, TTY: 1-800-828-1120. Please do not send recordings or other supplemental materials until requested.

The Virginia Tech Department of Music provides high-quality training to a select number of music majors, as well as ensembles and courses for a large number of non-music majors. Instruction takes place in a handsome facility that contains well-designed practice rooms and music teaching studios, a beautiful, acoustically engineered Recital Salon, laboratories for music study, recording, and digital music, and a new digital recording studio. The curriculum offers an excellent arts education with a low student/professor ratio, combined with a library, computer facilities, and cultural interaction that a major comprehensive university can provide.